PROGRAM SESSIONS

Application and payment deadlines are set based on the program session:

  • Summer 1: programs that begin in May – July
  • Summer 2: programs that begin August – September
  • Winter: programs that begin in January – February

Refer to the program page and syllabus for program dates.

APPLICATION DEADLINES

Application deadlines for the 2025 cycle are as follows:

Note that earlier application deadlines may apply to programs that require additional permits or visas. Refer to the program page for exceptional deadlines.

LATE APPLICATION POLICY

Late applications may be accepted after the regular deadline if programs have spaces available and can continue to accommodate students. A $150 late application fee will apply. Please refer to program pages or contact admissions@ifrglobal.org to determine if a specific program is able to accept late applications.

DEPOSIT

Your $500 deposit will secure you place in a program, and is due within 21 days of program acceptance (or within 7 days for late acceptance). Your application may be withdrawn if your deposit is not received in this timeframe. Please be aware that a program may fill in your 21 day window and your space cannot be guaranteed until your deposit is received. 

Deposits are nonrefundable. 

PROGRAM FEES

PAYMENT DEADLINES

  • Summer 1 Program Fees Due: April 15 
  • Summer 2 Program Fees Due: May 15 
  • Winter Program Fees Due: December 1 

Note that if you submit a late application, your application fees are due by the date above, or within 7 days of your acceptance. Your program fees must be paid in full by deadline to maintain your seat in the program. Your $500 deposit is applied to your program fees.

If you plan to use financial aid for your program, please consult with your home school and submit IFR’s Financial Aid Agreement by your payment deadline

PROGRAM FEES INCLUDE:

  • Costs of instruction and program activities, including field and/or lab work as outlined in the program syllabus.
  • Field trips and program-related transportation, which varies program by program; please refer to the program syllabus for more details regarding transportation costs included in the program fees.
  • If you opt to earn academic credits for your program, two transcripts issued by Connecticut College.
  • Room and board fee, as outlined on the program page. Accommodations are included for all programs, but meals may vary, as outlined on the program page and in the syllabus.
  • For international programs, Health insurance and Political & Natural Disaster Evacuation Insurance. Please refer to IFR’s Health Insurance webpage for more details regarding eligibility and coverage.

PROGRAM FEES DO NOT INCLUDE:

  • Travel to and from the field school meeting point, or accommodations before the program start date.
  • Travel insurance/trip cancellation insurance (see below for more information on travel and trip cancellation insurance).
  • Entry visa or permit (if needed).
  • Immunizations and medication.
  • Personal expenses, including communications, gifts, etc.
  • Food, other than as specified in program information.
  • For programs in the US, health and accident insurance.

PAYMENT METHODS

IFR accepts payments in US Dollars through our application portal:

  • Credit/Debit Card Payment: The IFR accepts all major credit cards.
  • ACH Direct Debit Transactions: We accept ACH Direct Debit Transactions.

Credit card payments incur a 3.5% processing fee
ACH direct debit transactions incur an 0.8% processing fee, capped at $5.

If you have circumstances preventing you from paying online, please contact IFR staff at admissions@ifrglobal.org.

TAX DOCUMENTS

For US Citizens: At this time, the Internal Revenue Services (IRS) does not allow non-university institutions to issue a 1098-T tax form. Although students receive academic credit units through our partner university, IFR students do not matriculate there and therefore, cannot receive 1098-T forms from Connecticut College. The IFR can issue a letter stating students participated in our field school(s) and a financial statement showing payment history. Contact admissions@ifrglobal.org to request such documents.

529 Funds: All IFR field schools are accredited through our academic partner, Connecticut College. Therefore, all expenses associated with the field school – including tuition, air travel and miscellaneous expenses – are legitimate educational expenses and covered by 529 IRS rules if the student is taking the program for academic credit. Students will get a letter grade on an official transcript at the end of the field school. If needed, a copy of the transcript may be provided to the IRS as proof that the student attended a credit-bearing academic program.

For Canadian Citizens: Please email the TF11A E form in PDF format to admissions@ifrglobal.org with your request and we will send the completed form back to you, usually within 72 hours.

BANK LOANS

Student Loans:

One way to help fund the field school cost is through student loans. The best way to use this financial tool is for the student’s home institution to accept the loan through a Consortium Agreement and forward these funds to the IFR. The IFR cannot accept direct payment of federal/state student loans, as we are not a university. Connecticut College cannot accept federal/state student loans on our behalf, as students do not matriculate there.

Personal Loans:

Many banks will allow personal loans to finance academic activities. The IFR can accept direct payment from banks, as long as they do not require the IFR to be an accredited institution. Contact IFR at admission@ifrglobal.org before initiating a payment transfer.

* Travel and Trip Cancelation Insurance

The IFR does not provide trip cancellation insurance. Please consider purchasing travel and trip cancellation insurance that will cover your travel costs and the cost of the IFR program in case something prevents your attendance. This small, additional investment can bring peace of mind and help mitigate financial risk. The added risk of COVID-19 should be a covered event in your policy. Please note that the cost of coverage varies, based on your age, the program duration, geographical location, and other factors. We recommend comparing quotes from different companies offering trip cancellation insurance plans. You may wish to consult your insurance broker for further assistance and advice regarding travel insurance and mitigating financial risk.

 
Compare quotes from different companies offering Trip Cancelation insurance plans.